What are the benefits and impact of utilizing the cloud within your legal firm?
It’s a fact that keeping up with the technological curve is essential in staying competitive in this wireless, mobile-first world we live in. Leveraging new technology, especially for smaller firms, levels the playing field—giving small firms or single attorneys a greater advantage.
Smaller law offices who previously couldn’t afford storage space can now house numerous client documents on the cloud without having to worry about the cost of hiring an IT department. Most importantly, the cloud provides instant access across any device. This instant and constant accessibility to client documents and communications arms smaller firms with the tools needed to compete against much larger legal practices who may staff dozens of associates and support staff.
Cloud Solutions Are Inevitable!
Migrating to the cloud by a majority of the U.S. lawyers is inevitable. But it is also strategic and benefits transcend beyond remote access, lower hardware cost, and ease of organization.
- The truth is, cloud computing is likely the only way a small law firm or solo attorney can utilize complex software apps at an affordable cost. Complicated software that is realistically beyond the capability to develop or use by a small firm is now readily available, such as, web-enabled document automation. Increase productivity, increase your margins, and still keep your prices low.
- Enabling an online legal strategy not only allows firms to compete against much larger law enterprises, but also against ‘non-law’ firm legal service providers (think LegalZoom—who are likely using the same cloud technology to compete against lawyers). These guys are owning your marketplace using the same cloud technology that lawyers fear.
- The demands of the digital age are becoming more and more prevalent. Market research has shown, just like with the healthcare field, that customers are wanting to do business more online. Your younger generation of clients want to do business over the Internet—fact. If small firms don’t respond to this rising trend and demographic they will lose this customer base to firms that do provide it.
- SaaS applications can be installed and updated in days rather than months. New features can be implemented fast, without waiting for annual releases.
Virtual law firms, wireless platforms, virtual law offices, lawyers making house calls to a client’s office or home—All require a cloud-based data strategy. Lower overhead costs, reduce space required for storing server hardware, and stay ahead of the technological curve.
Key aspects of the built-in security capabilities Office 365:
- Physical security – Data centers are monitored 24/7 and we have technologies and processes to protect our data centers from unauthorized access or natural disasters
- Encryption – All email content is encrypted at rest using BitLocker Advanced Encryption Standard (AES) encryption
- Secure network layer – Our networks are segmented, providing physical separation of critical back-end servers from the public-facing interfaces at the same time our Edge router security detects intrusions and vulnerabilities
- Automated operations like Lock Box processes – Access to the IT systems that store customer data is strictly controlled via lock box processes.